Where Does the Cast and Crew Stay During On-Location Production?

When a film, TV show, or other media production is shot on location, the housing and accommodations for the cast and crew are an essential aspect of the logistical planning. The choice of where the cast and crew stay is determined by several factors, including the budget, the location, and the duration of the shoot.

Common Accommodation Options

Dependent on the needs and limitations set by the production budget, the typical options for accommodations include:

Hotels

Hotels are frequently booked for the cast and crew, especially if the shoot takes place in a city or a tourist area. This option is practical for short-term stays, providing a comfortable and familiar environment.

Rental Homes or Apartments

For longer shoots, productions often opt for renting whole houses or apartments. This arrangement offers more space and a setting that feels more like home, which can be beneficial for both the cast and the crew.

Crew Camps

In remote areas, particularly for larger productions, temporary living quarters may be set up as crew camps. These can include trailers, tents, or mobile homes, serving as temporary accommodations.

Motel or Inn

Smaller productions may choose motels or inns, especially when budget considerations are tight. These can be more affordable options that accommodate larger groups, making them suitable for both the cast and crew.

Production Trailers

In cases where the cast is involved, production companies may provide trailers on set. These trailers can function as both living and working spaces, ensuring the cast has a place to rest and focus on their on-screen roles.

Logistical and Budgetary Considerations

The choice of accommodation reflects a balance between logistical needs and budgetary constraints. The producer's primary goal is often to keep costs down, which influences the accommodation options chosen.

For instance, when shooting in a remote location like a state park, we may double up in cabins to save on costs. In smaller towns, a motel might suffice, while for a house shoot that lasts several days, some of the bedrooms may be used overnight. The crew size is also diminished during location shoots, as not everyone needs to be present on-site. For example, when working in Seattle, the minimal crew needed would cover eastern Washington locations, but when returning to Seattle, the crew size tripled due to the availability of local talent.

Production Budget and Crew Accommodation

Assuming the studio or producer is not personally responsible for the crew's expenses, standard practice is to hire local talent and crew, or to provide suitable accommodations based on what is best for the location. This decision is often budget-driven and location-specific. For example, if the budget allows, a production in a touristy city might opt for hotel accommodations, while a remote location might use a crew camp setup.

Accommodation and Union Guidelines

Even on lower-budget projects, the production company is legally bound to cover accommodation costs and provide meals, including set meals and craft services snacks during the shoot. Any producer who does not adhere to these union guidelines should be reported.

On one low-budget film, one producer failed to accommodate my dietary restrictions as a vegetarian. I ended up receiving a per diem to cover my own food expenses. Although food is typically covered by union laws, there are instances where the producer and crew must find additional ways to address special needs.

Closing Thoughts

Accommodation for the cast and crew during on-location production is a crucial logistical aspect that must be carefully managed to ensure a smooth and efficient shoot. By understanding the different options and their respective pros and cons, producers and production companies can make informed decisions that are both cost-effective and supportive of the cast and crew.