How Do Major TV Studios Manage to Keep Track of Their Productions?

Managing the vast array of television shows a major studio produces requires more than just a savvy visionary like Dick Wolf. As these studios grow in size, the day-to-day operations involve a complex array of processes, roles, and technology to ensure every aspect of the production is well-coordinated. Let's dive into how production studios keep track of their various shows.

The Role of Showrunners

After a certain point, Dick Wolf found that his involvement in his shows evolved into more of a symbolic figurehead rather than a hands-on overseer. Showrunners, often the backbone of TV series, play a critical role in managing the day-to-day production activities. These professionals are responsible for the overall direction, content, and schedule of each show. However, they also rely on a robust infrastructure to stay on top of various aspects of the production.

Support Staff and Departments

To manage the daily tasks involved in a show, there is a vast network of support staff and departments working behind the scenes. These include production coordinators, producers, directors, writers, and more. Each department has specific roles and responsibilities:

Production Coordinators: Oversee the scheduling, budget, and logistics of each episode. Producers: Ensure the smooth operation of the production and manage resources. Directors: Guide the crew in filming scenes to match the vision of the show. Writers: Develop scripts and ensure storylines are consistent and engaging. Camera Department: Captures the visuals and ensures the quality of footage. Sound Department: Focuses on audio quality and post-production sound.

These teams work together to ensure every episode adheres to the show’s quality standards and deadlines.

Technological Solutions

Technology plays a crucial role in managing the complex production processes. Many studios use specialized software and databases to keep track of everything from scripts to cast scheduling. Some popular tools include:

Production Management Systems (PMS): Programs like AirShow, Episerver, and Spawork help in managing schedules, budgets, and other details. Screenwriting Software: Tools like Final Draft, Celtx, and Movie Magic Screenwriter facilitate the writing process and collaboration. Collaboration Platforms: Software like Slack, Microsoft Teams, and Asana allow for real-time communication and task management. Asset Management Systems: Tools like FreeAgent and FlowFrames help in tracking costumes, props, and sets.

These tools provide a structured and efficient way to manage large-scale production processes.

Data and Reporting

Data and reporting are critical for maintaining transparency and accountability within the studio. Regular reports on production progress, budget distributions, and performance metrics ensure that every aspect of production is under scrutiny. Studios use data to identify inefficiencies, improve processes, and make data-driven decisions. Dashboards and analytics tools provide real-time insights, helping managers and producers make informed choices.

Quality Control and Consistency

Despite the complexity of managing multiple shows, quality and consistency are paramount. Regular quality checks, both in terms of content and logistics, ensure that each episode meets the studio's high standards. This involves not only the content but also the consistency in brand messaging, production values, and audience engagement.

Scaling Up

As the number of shows increases, the scale of operations also grows. Studios must adapt by hiring more managers, investing in more robust technologies, and creating scalable systems. This ensures that even with a thousand employees, every show receives the attention and support it needs to succeed.

Conclusion

While a studio like Dick Wolf's may not see the day-to-day operations, the management of a large number of television shows is a well-coordinated and systematic process. Showrunners, support staff, and advanced technologies work together to ensure that each episode is a success. From production management systems to real-time data and quality control, every aspect of production is meticulously tracked and managed.

For any studio aiming to produce and manage a large number of television shows, understanding and implementing these processes is crucial.